Top Tips for Collecting VIP Business Visitors From the Airport

 If you are expecting an extremely important business visitor arriving at an Airport, you will be keen to make exactly the right impression.


Surprisingly perhaps, some organisations seem to fail to grasp the reality of this and can suffer significant initial impressions damage as a result.


So, here are a few top tips and associated facts of life relating to this critically important activity.


1. Arrange for a personal collection. Make sure that there is a chauffeur and preferably a representative of your business waiting at the Airport to greet the person arriving. Thoughtfully faxing them a map before they depart, showing the local public transport access points at the Airport of arrival, just will not have the same impact.


2. Don't entrust your travel arrangements to taxis. Sometimes that may work fine but if it doesn't, standing with your arriving guests in a lengthy queue at the taxi rank with their luggage in tow may well be a bad start to your future business relationship.


3. Be punctual. This really shouldn't need saying but it's worth remembering that being late is not a concept you'll want to be associated with your organisation.


4. Avoid launching straight into business discussion unless your visitor initiates it. Any form of travel, particularly air travel, can be tiring even on comparatively short hops. The person arriving may be jaded and looking to simply unwind a little before getting into günstiges Taxi the heavyweight business of your discussions. So, unless they wish otherwise, keep the conversation light and social until your limousine has delivered you to your final destination.


5. Plan in time for a short comfort break at the Airport. Keep in mind that some travellers do not like using aircraft WCs unless absolutely necessary and bundling them straight from arrivals into the waiting car as 'time is tight' might not be considerate. So, give them a few minutes if they need it.


6. Take into account long-haul flight fatigue. Some people can climb straight off a 15-hour flight and go directly into high-intensity meetings. Others find that extremely difficult and may function sub-optimally until they get a night's sleep. Where schedules and budgets allow build that into your planning after collection from the Airport.


7. Be specific about your rendezvous point in the Airport. It's relatively common to see 'lost' business travellers wandering aimlessly around airports searching for their chauffeur, who happens to be waiting in a different location. If you are using an experienced Airport transfer limousine provider, their chauffeurs will know the Airport like the back of the hand. Ask them to specify exactly where they will be standing and pass this on to your visitor prior to their arrival. Be cautious about leaving this vague, such as "arrivals".


8. Keep your transfer sedate and luxurious. Be prepared to spend a little extra on a luxury limousine hire and y limousine hire and theury limousine hire and then don't overload it. Being met by one business representative together with a chauffeur is fine but having a veritable delegation waiting can be overpowering - particularly if everyone then tries to jam into the same the vehicle.


9. Be aware of cultural sensitivities. In some cultures it would be considered unusual or inappropriate for a male visitor to be greeted by an unaccompanied female representative and vice versa, particularly where that involved riding together in the passenger area of the vehicle. Whether you agree with those views is obviously a matter for you, yet do recognise that they exist.


10. Take your chauffeur's advice on routes and durations. As professionals, they should know the local area extremely well including things such as local en-route sightseeing opportunities but also where there may be traffic bottlenecks etc. If they advise avoiding a particular route to or from the airport, be inclined to take it seriously rather than simply imposing your view as to what is the best way to go.

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